Enhance Your Property Management Game: Top Tools Every Manager Needs

Property manager tools are a key way to enhance your management game. Leveraging the right tools means you’re more likely to streamline your operation, improve efficiency, and provide better experiences for residents. 

In today’s digital age, property manager tools have become indispensable for effectively managing rental properties. This is only emphasized by the fact that around 350,000 Americans receive income from leasing residential buildings. These tools offer many features and functionalities that simplify tasks, automate processes, and enhance communication for every type of rental property. 

Whether you’re a seasoned property manager or just starting, here are some top tools you should consider incorporating into your property management arsenal.

What Common Tools Do Property Managers Use?

Property managers have traditionally relied on various tools and systems to streamline operations and efficiently manage rental properties. These tools have played a crucial role in property management, from spreadsheets for accounting to listing boards for vacancies and property management software to grow investments.

However, with the rapid advancement of technology, the property management game is evolving, and new tools are emerging to meet the changing needs of managers. 

One area where technology has made a significant impact is property inspections. Conducting thorough inspections is essential to ensure the maintenance and safety of rental units. Traditionally, this process involved manual checks and paper documentation. However, innovative software like RentCheck has revolutionized this aspect of property management. 

RentCheck provides property managers with a digital solution for conducting inspections, documenting findings, and generating comprehensive reports. This saves time, ensures accuracy, and facilitates effective communication with residents.

Another tool that has gained popularity in recent years is AppFolio. This comprehensive property management software offers a range of features that simplify the management of rental units. From online rent collection and apartment maintenance tracking to vacancy advertising and applicant screening, AppFolio streamlines many aspects of property management. 

Its user-friendly interface and mobile accessibility empower property managers to stay organized, respond promptly to resident inquiries, and efficiently oversee multiple properties.

6 Property Manager Tools To Improve Your Management Game

Property management is growing exponentially, and sometimes, it may feel difficult to keep up. Luckily, you can use several online tools that make all the difference. These handy tools are designed to save you time, money, and effort, allowing you to streamline your operations and provide excellent service to your residents. 

Here are six of the best property management tools to improve your management game:

1. Simplify Rental Inspections With RentCheck

One of the critical aspects of property management is conducting regular rental inspections to ensure that units are well-maintained and meet safety standards. RentCheck is a powerful software tool designed to simplify the inspection process and make it more efficient.

With RentCheck, property managers can create customized inspection templates tailored to their specific requirements. The tool allows you to conduct mobile inspections, eliminating the need for cumbersome paper checklists. You can easily document the condition of each room, capture photos of any damages, and note any necessary repairs or maintenance tasks in a way that’s never been easier. 

RentCheck also offers features such as time-stamped records, automated reminders for upcoming inspections, and a centralized database for storing all inspection reports. 

This saves you time and provides a comprehensive digital trail of property conditions, which can be invaluable for resolving disputes or insurance claims.

2. Manage Your Units With Appfolio

Appfolio is another great tool that property managers should consider using. It is a comprehensive property management software that simplifies the entire rental management process. 

AppFolio offers a range of features to streamline your operations, from listing vacancies to collecting rent and handling maintenance requests.

With AppFolio, property managers can create professional-looking listings with detailed descriptions and high-quality photos, attracting potential residents more effectively. The software also allows for online rental applications, making the application process seamless for applicants and property managers.

Once residents move in, AppFolio offers convenient online rent collection, eliminating the need for manual rent collection methods. The platform provides a portal for residents to pay their rent electronically, reducing late payments and simplifying financial tracking for managers like you. 

Additionally, AppFolio offers maintenance request management, allowing residents to submit maintenance issues through an online portal. Property managers can then track and prioritize these requests, ensuring prompt resolution and resident satisfaction.

Furthermore, AppFolio provides robust accounting and reporting functionalities, enabling property managers to easily generate financial reports, track expenses, and streamline bookkeeping tasks.

3. Manage Your Finances With Buildium 

If you’re looking for a program to manage your finances, you’ll want to look at Buildium. Buildium is a cloud-based property management software that offers features such as accounting and financial management, online rent collection, maintenance tracking, and communication tools. It provides a centralized platform for managing properties, leases, and resident information.

This is a great tool if you’re looking for a program to reduce some of your paperwork and make communicating with your residents easier than ever. Users can send residents announcements, notifications, and reminders through the software's communication tools. 

It also provides a platform for residents to submit maintenance requests, ask questions, or raise concerns. This helps maintain transparency and resolve issues promptly, leading to better resident relations.

Buildium also offers a resident portal, allowing tenants to access their account information, payment history, and lease agreements online. This self-service feature helps residents with easy access to information and reduces the need for manual inquiries.

4. Streamline Your Day-to-Day With Cozy 

Cozy is another great online tool that property managers love. It’s a free online property management platform that offers features like online rental applications, tenant screening, rent collection, and maintenance requests. It provides a user-friendly interface and makes it simple for property managers and residents to streamline various tasks. 

While less comprehensive than other apps, it offers several incredibly helpful features for day-to-day tasks. 

5. Tack Rent Payments With TenantCloud

TenantCloud is another example of great property management software. It allows property managers to track rent payments, manage maintenance requests, communicate with residents, and generate financial reports. It also offers online listing capabilities and the ability to manage online rental applications. 

Suppose you struggle to keep all your paperwork together and remember your miscellaneous deadlines. In that case, TenantCloud might be a great choice to help you. 

6. Advertise Vacancies With PropertyWare

Propertyware is a property management software that offers tools for marketing vacancies, screening applicants, managing leases, tracking maintenance requests, and generating financial reports for single-family properties. It provides a centralized platform for property managers to streamline their operations. 

Take The First Step To Improved Property Management With RentCheck

Staying ahead of the game in property management requires leveraging the right tools. RentCheck is a powerful software solution that simplifies rental inspections and enhances property management efforts. 

By simplifying the inspection process and providing a digital trail of your various properties and their conditions, RentCheck allows property managers to ensure their units are well-maintained, boost resident satisfaction, and reduce potential liabilities all at the same time. 

Don’t miss the opportunity to take your property management game to the next level. Sign up for RentCheck today and experience the benefits firsthand! 

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